JOB DETAILS

• Provide administrative support to ensure the efficient operation of the office;
• Handle incoming calls, emails, and other communications;
• Schedule and coordinate appointments and meetings;
• Prepare and maintain documents and reports;
• Organize and maintain paper and electronic files;
• Draft and edit correspondence, memos, and other documents;
• Make travel arrangements for executives and staff;
• Prepare itineraries, agendas, and travel expense reports;
• Manage office supplies, inventory and budget;
• Coordinate maintenance of office equipment and facilities (a/c units, computers, electrical and plumbing);
• Set up and coordinate meetings and conferences;
• Take minutes during meetings and distribute them to participants;
• Update and maintain client information;
• Greet and assist visitors to the Chairman/CEO’s office;
• Filter (employees/consultants/visitors) issues before agreeing to schedule a meeting
• Exercise a high level of confidentiality, professionalism, and integrity in all interactions
• Handle sensitive issues and information with tact and discretion
• Provide direct support to executives, including preparing briefing materials and managing their schedules
• Assist with special projects and initiatives as assigned;
• Perform any other duties as assigned in connection with this role;

EDUCATIONAL REQUIREMENTS AND EXPERIENCENCIES

• BSc Management studies or similar discipline
• Minimum of five (5) years’ practical experience as an office administrator or similar administrative role
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and other office software
• Knowledge office procedures and the operation of office equipment

COMPETENCIES REQUIRED

• Prior experience in an airport or cargo handling environment is an advantage.
• Experience operating forklifts or similar heavy equipment.
• Familiarity with aviation regulations and procedures related to cargo handling.

COMPETENCIES REQUIRED

• Must possess the ability to work independently in a fast-paced, dynamic environment and manage multiple priorities.
• Must possess effective communication and interpersonal skills, both written and verbal
• Must possess time management skills
• Must demonstrate attention to detail and accuracy in data entry and record-keeping
• Must demonstrate a professional demeanor and a positive attitude
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines

Please send application to email: hr@bkinc.biz